Olympus Dictation / Transcription System

Dictaphones – It's time to move on from old dictation systems and clunky recorders. Cloud is here.

With this current health crisis we are no longer recommending traditional handheld recorders/dictaphones and legacy dictation / transcription systems. It is reasonably complex and expensive to transition these older dictation/dictaphone systems to a work from home or remote environment. 

Consequently, we are now recommending that all customers wishing to work upgrade existing dictation systems move to the new Philip Speechlive cloud dictation system. 


Not only is it much easier to use the Philip Speechlive system & less expensive but  it is far easier to remotely dictate and send audio to typists in any location anywhere in the world. The Philip Speechlive system uses your mobile phone as a high quality cloud connected secure audio device and can send the dictation to your typist within seconds. There's no need to dock a record order or to set up complex networking to send the audio to other locations.
To get set up with a Philip Speechlive system please fill out this form today.

For many years, doctors, lawyers, and other professionals relied on the analog mini-cassette recorder to create voice recordings for transcription. However, despite the invention of the digital voice recorder, some people still prefer the conventional cassette recorder. The digital voice recorder ensures that dictation by doctors and lawyers are secure, have high sound quality and are always accessible, wherever work takes them.

olympus dictation transcription

The wide range of digital voice recorders on the market - such as the Olympus DS-9500  voice recorder - ensure that success is achieved with their simple-to-use interface and portability. But what exactly is a Dictaphone and how is it used with transcription software? Read on to find out everything that you need to know about the digital dictation recorders.
What Is a Digital Dictaphone ?

A digital Dictaphone recorder is a special type of voice recorder that enables you to capture sound recordings in a digital format that can be shared through various electronic devices such as smartphones, tablets, and desktop computers. The digital sound file is stored on a hard drive just like any other file or folder that you may have on your computer.
Dictaphones greatly vary in price, depending on the features of the voice recorder.

Digital voice recorders allow you to connect them directly to your computer and transfer files. Before purchasing a voice recorder, confirm exactly what features it has - as certain critical functions are essential for professional dictation.

How Does Digital Dictation Work with Transcription?

Professional dictation starts when the author dictates into the digital voice recorder just the way they would do with a handheld voice recorder. With the new DS9500, you can send the recorded files directly to the typist by email with very high sound quality.

However, with the other types of digital recorders you will need to upload the file onto your computer via a USB cable before sending. The software installed on the computer then recognises that there has been a connection and a window pops up asking the user where he/she wants to store the files.

You will select the storage location and choose whether to automate this process in the future. Once the files have been saved, the process is finished, and you can disconnect the digital recorder from your computer. You can then send the audio recording to your transcriptionist via email.

Once the transcriptionist receives the encrypted email, he/she opens it, and the audio files are brought into the transcription kit using the Olympus Digital Management System (ODMS) software that usually comes with the  Olympus Transcription kit. From there, everything works just like it would with a regular tape transcriber. Foot pedals are used by the typist to control the fast forward/rewinding and playback speed in conjunction with the other component of the transcription kit, such as the stereo headset.

What Is the Difference between Analog and Digital Sound Recording

Although we are living in the digital age, analog dictation recorders and cassette tapes are still in use and most many shops continue to sell tape recorders. Tape is an old technology and it is a poor option lawyers and doctors. When was the last time you saw a tape player in a car? Tape players have been completely replaced by digital audio systems in modern vehicles for very good reason. Quality and reliability.voice recorder Unlike the digital dictation recorders, analog recorders still use cassette tapes to record and store files, which pose a significant challenge when it comes sound quality, data protection, and  security. While it is difficult to say goodbye to some old technologies, you taking a risk by using tape and should consider a switch to a digital dictaphone.
Voice recorders usually offer enhanced data protection since you can usually recover your files in case you lose an important audio recording that was meant for transcription. The data stored on digital files can also be encrypted which greatly enhances the security of your voice recording.
Analog recording can’t offer the type of sound quality that you get when you use a digital dictaphone. In fact, the audio quality of files stored on a tape cassette always degrade with time. This can be a huge problem if a tape recording is requested by a court 5-10 years later and is unusable as evidence.

Why a Digital Dictation Machine?

One of the top reasons why you should make that switch is because digital recorders offer superior features compared to analog tape recorders. You can manipulate your recorded audio in various ways and store files over a long period without data loss.

Digital Dictaphones are highly portable and offer you the freedom to take them with you wherever you go. As technology advances, the devices tend to become smaller, lightweight, and more powerful. The same principle applies when it comes to digital voice recorders.

Modern voice recorders are also user-friendly and easy-to-use. For instance, with an analog cassette, if you want to play a particular part of your audio recording, you have to play rewind or fast-forward to get there - which is cumbersome and slow. Going digital eliminates this problem.

Olympus dictaphones are also durable and affordable. Since the digital recorders don't have any moving parts, durability& reliability is guaranteed. The sound quality also remains supreme, and most digital recorders have advanced noise canceling features.  So if you are still using an tape recorder then contact us today about upgrading to a state-of-the-art voice recorder. 

Talk to Dictation Solutions today about upgrading to the latest cloud based dictation system so you can work from home.

Call 1300 720 709 Now.

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        Olympus LS-P4 Audio Recorder

        Product Highlights TrueStereo / Three Microphone System USB Compatible for Windows/Mac Computers Built-In Rechargeable Battery USB Battery Charging 8GB Internal Memory ---- The LS-P series makes high-resolution audio recording possible. The Olympus LS-P4 introduces the world’s 1st FLAC digital voice recorder to record and playback in FLAC format. FLAC format...

        $279.00 $269.00 Read moreRead more

        Olympus VN-741PC Digital Voice Recorder

        Product Highlights Low‑noise microphone Intelligent Auto mode for easy recording Simple Mode for beginners ---- The VN-741PC is the perfect solution to record your voice. With its highly distinctive large LCD screen and speaker, the front panel has been fashioned so that all types of users will find operating the...

        $79.00 $69.00 Read moreRead more

        Olympus VN-541PC Digital Voice Recorder

        Product Highlights Record in WMA Formats Internal 4GB Memory Internal Mono Microphone Connect to Computer via Micro-USB One-Touch Recording ---- The easy and simple recorder VN-541PC is intended for beginners who are about to start using a digital voice recorder for the first time. This inherits the ease of use...

        Olympus DS-7000

        OUT OF PRODUCTION - GO CLOUD TODAY Olympus DS-7000 Professional Dictaphone  Lithium-Ion Rechargeable Battery AC Power Adaptor USB Cable Olympus Dictation Management System (ODMS) software (Dictation Module) ---- REPLACED BY - NEW CLOUD DICTATION SYSTEM Expandable SD and MicroSD Card Memory (includes 2GB SD Card, about 140 Hours) DSS Pro and...

        Olympus DS-2600 Professional Voice Recorder

        Your switch to digital dictation. Fast and easy. Do you want to work faster and more efficiently? Using your voice instead of taking notes manually? Then make the switch: The DS-2600 is your personal digital solution. As an easy-to-use dictation device, it ensures greater efficiency in everyday work. Whether you're...

        $599.00 $499.00 Read moreRead more

        Olympus KA334 Connecting Cord

        Product Highlights Transfers Recordings to Other Voice Recorders, Stereos & PCs ---- The Olympus KA-334 Compaticord lets you transfer recordings from your voice recorder to another voice recorder. The cord connects to your voice recorder via the headphone jack and inputs into another recorder through the microphone input jack. In addition to...

        Olympus ME52W Uni-directional Mono Microphone With Clip

        Tie-clip low noise microphone High sensitivity unidirectional Noise Cancelling Tie-clip,cable, windscreen incl. ---- Olympus ME-52 Noise Canceling Microphone - New Digital voice recorders provide great solutions for voice recognition applications, however background noise will sometimes cause a problem. The ME52 (145055) plugs directly into your digital recorder's 3.5 mm microphone...

        $69.00 $59.00 Add to cartAdd to cart

        Olympus LI-92B

        Olympus UC-90 Battery Charger is the compatible model for the LI-90B, LI-92B battery. ---- Olympus LI-92B Overview The LI-92B Rechargeable Lithium‑Ion Battery from Olympus is compatible with several of their digital cameras. It features 3.6V of output power, a capacity of 1350mAh, and a rating of 4.9Wh. It can be recharged externally with the...

        $89.00 $79.00 Read moreRead more

        Olympus ME30W Conference Kit

        Product Highlights  High professional microphones Omnidirectional, 20 to 20,000Hz Carrying case and Tripod included  ---- ME30W Conference Microphones If you are trying to capture quality recordings of larger meetings or conferences then you are going to need high-quality microphones – the Olympus ME30W delivers. For meetings, conferences and concerts, with...

        Olympus DS-3500 Dictaphone

        Key Specifications SD and MicroSD card memory (2GB MicroSD included, about 140 hours) Large high-contrast colour display Rechargeable with Lithium-Ion Battery Included Append and Edit Feature (push button) Lockable with 256 bit file encryption  ----   The Perfect Blend Of Premium Features And Ease Of Use The DS-3500 professional dictation...

        Olympus LS100 Linear PCM Sound Recorder

        Key Features Supports PCM WAV & MP3 Audio Formats Built-In Battery & 4GB Flash Storage Supports SD Cards up to 64GB Two 90° Stereo Condenser Microphones Voice Sync & Play Sync Record Modes ---- Olympus LS-100 Multi-Track PCM Recorder Product Highlights Superb 96kHz/24-Bit Linear PCM Recording Supports Linear PCM &...

        Olympus Conference Kit

        Includes Olympus DS-3500 Dictaphone Olympus ME30W  Professional Microphone Kit ---- Olympus Conference Kit For meetings, conferences and concerts, with the ME-30W Conference Microphones, it is easier than ever to capture sounds in large gatherings, all in high quality stereo. This professional solution includes two omni-directional microphones engineered by Olympus for seamless...