Olympus Dictation / Transcription System

Dictaphones – It's time to move on from old dictation systems and clunky recorders. Cloud is here.

With this current health crisis we are no longer recommending traditional handheld recorders/dictaphones and legacy dictation / transcription systems. It is reasonably complex and expensive to transition these older dictation/dictaphone systems to a work from home or remote environment. 

Consequently, we are now recommending that all customers wishing to work upgrade existing dictation systems move to the new Philip Speechlive cloud dictation system. 


Not only is it much easier to use the Philip Speechlive system & less expensive but  it is far easier to remotely dictate and send audio to typists in any location anywhere in the world. The Philip Speechlive system uses your mobile phone as a high quality cloud connected secure audio device and can send the dictation to your typist within seconds. There's no need to dock a record order or to set up complex networking to send the audio to other locations.
To get set up with a Philip Speechlive system please fill out this form today.

For many years, doctors, lawyers, and other professionals relied on the analog mini-cassette recorder to create voice recordings for transcription. However, despite the invention of the digital voice recorder, some people still prefer the conventional cassette recorder. The digital voice recorder ensures that dictation by doctors and lawyers are secure, have high sound quality and are always accessible, wherever work takes them.

olympus dictation transcription

The wide range of digital voice recorders on the market - such as the Olympus DS-9500  voice recorder - ensure that success is achieved with their simple-to-use interface and portability. But what exactly is a Dictaphone and how is it used with transcription software? Read on to find out everything that you need to know about the digital dictation recorders.
What Is a Digital Dictaphone ?

A digital Dictaphone recorder is a special type of voice recorder that enables you to capture sound recordings in a digital format that can be shared through various electronic devices such as smartphones, tablets, and desktop computers. The digital sound file is stored on a hard drive just like any other file or folder that you may have on your computer.
Dictaphones greatly vary in price, depending on the features of the voice recorder.

Digital voice recorders allow you to connect them directly to your computer and transfer files. Before purchasing a voice recorder, confirm exactly what features it has - as certain critical functions are essential for professional dictation.

How Does Digital Dictation Work with Transcription?

Professional dictation starts when the author dictates into the digital voice recorder just the way they would do with a handheld voice recorder. With the new DS9500, you can send the recorded files directly to the typist by email with very high sound quality.

However, with the other types of digital recorders you will need to upload the file onto your computer via a USB cable before sending. The software installed on the computer then recognises that there has been a connection and a window pops up asking the user where he/she wants to store the files.

You will select the storage location and choose whether to automate this process in the future. Once the files have been saved, the process is finished, and you can disconnect the digital recorder from your computer. You can then send the audio recording to your transcriptionist via email.

Once the transcriptionist receives the encrypted email, he/she opens it, and the audio files are brought into the transcription kit using the Olympus Digital Management System (ODMS) software that usually comes with the  Olympus Transcription kit. From there, everything works just like it would with a regular tape transcriber. Foot pedals are used by the typist to control the fast forward/rewinding and playback speed in conjunction with the other component of the transcription kit, such as the stereo headset.

What Is the Difference between Analog and Digital Sound Recording

Although we are living in the digital age, analog dictation recorders and cassette tapes are still in use and most many shops continue to sell tape recorders. Tape is an old technology and it is a poor option lawyers and doctors. When was the last time you saw a tape player in a car? Tape players have been completely replaced by digital audio systems in modern vehicles for very good reason. Quality and reliability.voice recorder Unlike the digital dictation recorders, analog recorders still use cassette tapes to record and store files, which pose a significant challenge when it comes sound quality, data protection, and  security. While it is difficult to say goodbye to some old technologies, you taking a risk by using tape and should consider a switch to a digital dictaphone.
Voice recorders usually offer enhanced data protection since you can usually recover your files in case you lose an important audio recording that was meant for transcription. The data stored on digital files can also be encrypted which greatly enhances the security of your voice recording.
Analog recording can’t offer the type of sound quality that you get when you use a digital dictaphone. In fact, the audio quality of files stored on a tape cassette always degrade with time. This can be a huge problem if a tape recording is requested by a court 5-10 years later and is unusable as evidence.

Why a Digital Dictation Machine?

One of the top reasons why you should make that switch is because digital recorders offer superior features compared to analog tape recorders. You can manipulate your recorded audio in various ways and store files over a long period without data loss.

Digital Dictaphones are highly portable and offer you the freedom to take them with you wherever you go. As technology advances, the devices tend to become smaller, lightweight, and more powerful. The same principle applies when it comes to digital voice recorders.

Modern voice recorders are also user-friendly and easy-to-use. For instance, with an analog cassette, if you want to play a particular part of your audio recording, you have to play rewind or fast-forward to get there - which is cumbersome and slow. Going digital eliminates this problem.

Olympus dictaphones are also durable and affordable. Since the digital recorders don't have any moving parts, durability& reliability is guaranteed. The sound quality also remains supreme, and most digital recorders have advanced noise canceling features.  So if you are still using an tape recorder then contact us today about upgrading to a state-of-the-art voice recorder. 

Talk to Dictation Solutions today about upgrading to the latest cloud based dictation system so you can work from home.

Call 1300 720 709 Now.

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        Olympus LI-41C External Battery Charger

        Features Quick charger for LI-40B and LI-42B rechargeable lithium-ion battery Short charging time (approx. 120min) Pocket type (90 x 62 x 23.8mm) ---- Smart and powerful charger for lithium-ion batteries LI-42B (740mAh) and LI-40B (660mAh), charging time approx. 120 min., rated input of 110V to 240V.  

        Olympus RS30W Wireless Remote Control For LS Series

        Product Highlights Infrared remote control 2 buttons (REC & STOP) package includes remote control (incl. battery) and receiver for remote-in socket of LS series ---- The RS30W infrared remote control features two handy buttons to stop and start recording, and a multi-angle receiver makes it possible to operate the device...

        $89.00 $79.00 Read moreRead more

        Olympus WJ2 Windjammer

        Product Highlights Reduces wind noise of built‑in microphones (for windy conditions or headwind) Ideal for outdoor recordings ---- This microphone windshield was developed especially for the LS‑P1 / LS‑P2 / LS-P4 and the DM‑720 / DM‑770 models to protect the built‑in microphones from howling and popping wind noises. It is...

        $79.00 $69.00 Read moreRead more

        Olympus CS-131 VN & WS Series Soft Case

        Keep your recorder safe Soft Case for utmost protection Compatible with various devices Reduces unwanted vibrations ---- The design of the Olympus Soft Case (CS131) fits precisely with the VN-PC series, LS-3, and DM-650/670 series, ensuring a maximum level of protection from general usage, wear and tear. It also has...

        Olympus CL-4 Stand Clip

        Two Way Stand Clip Attach as a stand or clip Screw adapter ----   Stand Clip For DM-720, LS-P2 & LS-P4 The CL-4 Stand Clip can be attached to your pocket or notebook, or can be used as a stand to face the recorder towards the audio source, to reduce...

        $39.00 $29.00 Read moreRead more

        Olympus CS150 Carrying Case

        Multipurpose carrying case Safe transportation Perfect recording positioning ----   CS150 Multipurpose Case Carrying Case For DM-720, LS-P2 & LS-P4 Carrying case with belt clip, stand and tripod hole for multiple purposes. L*W*D: 46 x 100 x 15 mm. Features Case with belt clip for safe transportation Stand and tripod hole...

        Olympus KA-333 Connecting Cord w/ Damping Resistor

        Connect EAR jack with MIC jack For dubbing recordings Ear jack to MIC jack connection ---- Product Description Olympus KA-333 3.5 mm Patch Cable The KA-333 (145122) connects from the earphone or headphone jack output of a voice recorder to the microphone input jack of another recording device. With the KA-333, you...

        Olympus E38 Canal Type Stereo Earphones

        Product Highlights: Ultra comfortable in ear fit Isolates unwanted outside noise Enriched sound quality Portable, lightweight design ---- Especially designed to fit snugly inside your ears, these superior-quality and lightweight headphones make sure you only hear what you really need and want to hear - blocking out any unwanted background...

        $79.00 $69.00 Read moreRead more

        Olympus CS-119 Carrying Case

        Leather case with belt clip Operations within case possible Protect, carry and operate Magnetic flip cover ---- This leather case not only protects the screen from collisions and scratches, it allows at the same time the access of the main functions without removing it from the case. A belt loop...

        $59.00 $49.00 Read moreRead more

        Olympus ME52W Uni-directional Mono Microphone With Clip

        Tie-clip low noise microphone High sensitivity unidirectional Noise Cancelling Tie-clip,cable, windscreen incl. ---- Olympus ME-52 Noise Canceling Microphone - New Digital voice recorders provide great solutions for voice recognition applications, however background noise will sometimes cause a problem. The ME52 (145055) plugs directly into your digital recorder's 3.5 mm microphone...

        $69.00 $59.00 Add to cartAdd to cart

        Olympus CS151 Carrying Case - Suits DS9500, DS9000 & DS2600

        This tailor-made case allows you to store your Olympus DS dictation device safely, protecting the recorder body from damage. Clip for ease of attachment to your belt Specially designed to allow operation of your device even when is stored in the case. Suits DS9500, DS9000 & DS2600 ---- CS151 The...

        $69.00 $59.00 Read moreRead more

        Olympus A517 AC Adaptor

        AC power (5V) for extend use AC Adapter (5V) ---- Product Description Olympus A517 Power Supply / Adapter - New The Olympus A517 is a high power AC adapter for use with the Olympus CR-15 docking station. Compatible with: Olympus DS-7000 Digital Portable Voice Dictation Recorder Olympus DS-3500 Digital Portable Voice Dictation Recorder