Olympus Dictation / Transcription System

Dictaphones – It's time to move on from old dictation systems and clunky recorders. Cloud is here.

With this current health crisis we are no longer recommending traditional handheld recorders/dictaphones and legacy dictation / transcription systems. It is reasonably complex and expensive to transition these older dictation/dictaphone systems to a work from home or remote environment. 

Consequently, we are now recommending that all customers wishing to work upgrade existing dictation systems move to the new Philip Speechlive cloud dictation system. 


Not only is it much easier to use the Philip Speechlive system & less expensive but  it is far easier to remotely dictate and send audio to typists in any location anywhere in the world. The Philip Speechlive system uses your mobile phone as a high quality cloud connected secure audio device and can send the dictation to your typist within seconds. There's no need to dock a record order or to set up complex networking to send the audio to other locations.
To get set up with a Philip Speechlive system please fill out this form today.

For many years, doctors, lawyers, and other professionals relied on the analog mini-cassette recorder to create voice recordings for transcription. However, despite the invention of the digital voice recorder, some people still prefer the conventional cassette recorder. The digital voice recorder ensures that dictation by doctors and lawyers are secure, have high sound quality and are always accessible, wherever work takes them.

olympus dictation transcription

The wide range of digital voice recorders on the market - such as the Olympus DS-9500  voice recorder - ensure that success is achieved with their simple-to-use interface and portability. But what exactly is a Dictaphone and how is it used with transcription software? Read on to find out everything that you need to know about the digital dictation recorders.
What Is a Digital Dictaphone ?

A digital Dictaphone recorder is a special type of voice recorder that enables you to capture sound recordings in a digital format that can be shared through various electronic devices such as smartphones, tablets, and desktop computers. The digital sound file is stored on a hard drive just like any other file or folder that you may have on your computer.
Dictaphones greatly vary in price, depending on the features of the voice recorder.

Digital voice recorders allow you to connect them directly to your computer and transfer files. Before purchasing a voice recorder, confirm exactly what features it has - as certain critical functions are essential for professional dictation.

How Does Digital Dictation Work with Transcription?

Professional dictation starts when the author dictates into the digital voice recorder just the way they would do with a handheld voice recorder. With the new DS9500, you can send the recorded files directly to the typist by email with very high sound quality.

However, with the other types of digital recorders you will need to upload the file onto your computer via a USB cable before sending. The software installed on the computer then recognises that there has been a connection and a window pops up asking the user where he/she wants to store the files.

You will select the storage location and choose whether to automate this process in the future. Once the files have been saved, the process is finished, and you can disconnect the digital recorder from your computer. You can then send the audio recording to your transcriptionist via email.

Once the transcriptionist receives the encrypted email, he/she opens it, and the audio files are brought into the transcription kit using the Olympus Digital Management System (ODMS) software that usually comes with the  Olympus Transcription kit. From there, everything works just like it would with a regular tape transcriber. Foot pedals are used by the typist to control the fast forward/rewinding and playback speed in conjunction with the other component of the transcription kit, such as the stereo headset.

What Is the Difference between Analog and Digital Sound Recording

Although we are living in the digital age, analog dictation recorders and cassette tapes are still in use and most many shops continue to sell tape recorders. Tape is an old technology and it is a poor option lawyers and doctors. When was the last time you saw a tape player in a car? Tape players have been completely replaced by digital audio systems in modern vehicles for very good reason. Quality and reliability.voice recorder Unlike the digital dictation recorders, analog recorders still use cassette tapes to record and store files, which pose a significant challenge when it comes sound quality, data protection, and  security. While it is difficult to say goodbye to some old technologies, you taking a risk by using tape and should consider a switch to a digital dictaphone.
Voice recorders usually offer enhanced data protection since you can usually recover your files in case you lose an important audio recording that was meant for transcription. The data stored on digital files can also be encrypted which greatly enhances the security of your voice recording.
Analog recording can’t offer the type of sound quality that you get when you use a digital dictaphone. In fact, the audio quality of files stored on a tape cassette always degrade with time. This can be a huge problem if a tape recording is requested by a court 5-10 years later and is unusable as evidence.

Why a Digital Dictation Machine?

One of the top reasons why you should make that switch is because digital recorders offer superior features compared to analog tape recorders. You can manipulate your recorded audio in various ways and store files over a long period without data loss.

Digital Dictaphones are highly portable and offer you the freedom to take them with you wherever you go. As technology advances, the devices tend to become smaller, lightweight, and more powerful. The same principle applies when it comes to digital voice recorders.

Modern voice recorders are also user-friendly and easy-to-use. For instance, with an analog cassette, if you want to play a particular part of your audio recording, you have to play rewind or fast-forward to get there - which is cumbersome and slow. Going digital eliminates this problem.

Olympus dictaphones are also durable and affordable. Since the digital recorders don't have any moving parts, durability& reliability is guaranteed. The sound quality also remains supreme, and most digital recorders have advanced noise canceling features.  So if you are still using an tape recorder then contact us today about upgrading to a state-of-the-art voice recorder. 

Talk to Dictation Solutions today about upgrading to the latest cloud based dictation system so you can work from home.

Call 1300 720 709 Now.

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        Olympus RS28H Foot Pedal

        Hands free control in any application Hands free player control with 3 pedals Control any software* with your feet Extreme high reliability and usability ---- The RS28H Foot Pedal - 3 Pedal Footswitch is a suitable replacement for the foot pedal that comes in the AS2300, AS2400, AS5000 and AS7000...

        Olympus E103 Standard Headset

        Stereo transcription headset  Comfortable to put on and off  Haircut‑friendly design  Speech optimized sound quality ---- Olympus Transcription Headset E-103 Olympus Transcription Headset E-103 is for transcribing through PC sound card. This headset’s long cord plugs into your computer’s green jack making it ideal for PC transcription with any transcription...

        $59.00 $39.00 Add to cartAdd to cart

        Olympus RS31H Foot Pedal

        Hands free control in any application Hands free player control with 4 pedals Control any software* with your feet High-End professional footswitch ---- The High-End professional footswitch RS31H incorporates 4 buttons to easily control not only Olympus dictation management software (ODMS, DSS Player Standard, Sonority), but also your preferred third...

        Olympus CR21 Docking Station (DS9500,DS7000)

        Charge. Connect. Transfer.  USB connection LAN (RJ45) connector Fast charging ---- This docking station for the DS‑9500, DS‑9000 is the professional add‑on, which allows you to transfer your dictations via USB or LAN (only supported by DS‑9500). Connected with an Olympus AC‑Adapter it charges your DS‑9500 in half the time than...

        $129.00 $99.00 Add to cartAdd to cart

        Olympus KP13 USB Cable

        Product Highlights For RS-27 & RS28 Foot Switch ---- The Olympus KP-13 Replacement USB Cable for RS-27 RS28 is a replacement or spare cable for the company's RS-27 & RS-28 foot switch.  

        Olympus E62 Light-weight Headset

        Full Features: Stereo headset for your PC Cord length is over 9 feet Connects to your computer's sound card or external speakers with a 3.5 mm plug   Works with Olympus transcribers & digital PC transcription Perfect compliment to Olympus foot pedal RS-27 ---- The Olympus E62 is a light-weight...

        Olympus BR403

        Features Power for the Olympus digital recorders DS-5000, DS-4000 and DS-3300 Rechargeable Ni-MH battery pack Extremely low memory effect High efficiency 2.4 V (740 mAh) Approx. 500 charging cycles ---- Ni-MH Rechargable Battery Pack (for DS-4000, DS-3300, DS-5000iD, DS-5000) BR403 Rechargeable Ni-MH battery pack This rechargeable nickel metal-hydride (Ni-MH) battery...

        $59.00 $49.00 Read moreRead more

        Olympus F-5AC for Audio adapter

        Features AC Adapter (5V) USB Connector   ---- This adapter from Olympus replaces the A-517 model. For charging your DS-9500, DS-9000 or DS-2600 via CR-21 docking station.   Box includes AC cord, adapter and usb cable.

        $59.00 $49.00 Read moreRead more

        Olympus BR404 AAA Ni-MH Rechargeable Battery (Set of 4)

        Product Highlights 2 Ni‑MH Rechargeable AAA batteries 2.4V / 750mAh per two pieces 1.2V / 750mAh per one piece More than 1,000 times charging cycles Extremely low memory effect ---- Having sufficient power for your audio device is always a crucial concern with voice recording. The BR404 rechargeable battery means...

        Olympus ME15 External Lapel Mic

        Key Features It can be plugged into your audio recording device via the 3.5 mm jack. The microphone can be discreetly clipped onto clothing. A frequency response rate from 100-12.000 Hz ensures great quality audio playback. ---- Olympus ME-15 Overview The Olympus ME-15 Tie Clip Microphone for use with the DS-4000 is...

        Olympus E99 - Transcription Headset

        Mono Headset for transcribers Comfortable to put on and off Cord Length: 1.5m Mono, 3,5mm jack ---- Mono Headset For Transcribers A headset that is perfect for use with a desktop transcription machines featuring a 3.5mm jack. The E‑99 comes as standard equipment inside all Olympus Microcassette transcribers. Cord Length:...

        $69.00 $59.00 Read moreRead more

        Olympus CS-125 WS Series Soft Case

        Product Highlights Soft Case for Olympus Voice Recorders ----   The Olympus CS-125 Soft Case keeps your Olympus voice recorder safe and secure. Simply slide your recorder into the soft case for storage or when traveling. DIMENSIONS & WEIGHT Width -  2.4 in Depth- 0.3 in Height- 4.7 in Weight- 0.23 oz